Sales and Event Coordinator
Full Time • Goodstone
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Employee discounts
- Health insurance
- Paid time off
- Training & development
- Vision insurance
- Wellness resources
Job Title: Sales and Event Coordinator
Department: Events and Sales
Reports To: Senior Hotel Revenue and Sales Manager and Sr. Events Manager
Hours: 40+ hours a week onsite
About the Role:
We’re looking for a detail-oriented Sales and Event Coordinator to support our Sales and Events team during weekday office hours. This role focuses on administrative support, client coordination, and booking management for weddings, corporate, and social events. Occasional weekend or evening work may be required for “all hands on deck” events.
We’re looking for a detail-oriented Sales and Event Coordinator to support our Sales and Events team during weekday office hours. This role focuses on administrative support, client coordination, and booking management for weddings, corporate, and social events. Occasional weekend or evening work may be required for “all hands on deck” events.
Key Responsibilities:
- Assist with creating and reviewing proposals and contracts in TripleSeat
- Manage booking tasks: deposit collection, rooming lists, menu selections or manage collection and details of deposits, rooming lists, and menu selections
- Maintain and update group masters in Maestro, including payments and room blocks
- Coordinate with clients and internal departments to ensure smooth execution
- Lead or assist with site tours across all event types
- Support the Events team with planning logistics for all markets, including corporate, SMERF, and wedding-specific planning and logistics
- Update BEOs based on client feedback
Qualifications:
- 1+ year of hospitality, events, or sales admin experience
- Strong communication and organizational skills
- Familiarity with TripleSeat, Maestro, or HubSpot is a plus
- Proficient in Microsoft Office
- High School Diploma
- Occasional flexibility for major events
Perks & Benefits:
- Health benefits after 60 days
- 401(k) match after one year
- Paid vacation and sick time
- Career growth opportunities
- Employee Referral Plan
Physical Demands:
The physical demands described here represent those that an employee must meet to perform the essential functions of this job successfully. While performing the duties of this job, the employee is regularly required to talk and listen. The employee is frequently expected to stand for long periods; walk; climb stairs comfortably; use hands to finger, handle, or feel; and reach with hands and arms, and requires the ability to lift products occasionally, supplies of up to 50 pounds.
Additional Duties:
Please note that this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities required of the employee for this job. Duties, obligations, and activities may change at any time or without notice.
Goodstone Inn & Restaurant is an Equal Opportunity Employer.
We believe in growing together and are committed to creating a workplace where every voice is valued.
The physical demands described here represent those that an employee must meet to perform the essential functions of this job successfully. While performing the duties of this job, the employee is regularly required to talk and listen. The employee is frequently expected to stand for long periods; walk; climb stairs comfortably; use hands to finger, handle, or feel; and reach with hands and arms, and requires the ability to lift products occasionally, supplies of up to 50 pounds.
Additional Duties:
Please note that this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities required of the employee for this job. Duties, obligations, and activities may change at any time or without notice.
Goodstone Inn & Restaurant is an Equal Opportunity Employer.
We believe in growing together and are committed to creating a workplace where every voice is valued.
Compensation: $36,000.00 - $42,000.00 per year
We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.
The Goodstone Inn & Restaurant is a privately owned property situated on the outskirts of the charming town of Middleburg, Virginia. Goodstone is located less than ten minutes from the center of town and offers numerous activities, lodging accommodations, and dining. As part of the Goodstone Team, we are committed to inspire and instill a passion for excellence and provide you with the opportunity to excel and grow as a team player!
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